Provide administrative support to SCM and team (expenses in Concur, calendar management, meeting/event planning, travel arrangements, etc.);
Maintain multiple calendars in Microsoft Outlook - constructing agendas and calendar details as far in advance as possible (including those for high-level visitors), highlighting key events, coordinating meetings, meals, and video/audio conferences;
Coordinate and oversee extensive travel plans, both domestic and international, creating itineraries that involve different time zones, airline and hotel preferences, client contact details, materials needed for meetings, etc.;
Perform general administrative support such as answering phones, copying, faxing, scanning, filing, mailing, printing, binding, creating and submitting expenses, etc.;
Prepare and organize important documents including PowerPoint presentations as needed;
Prepare various internal reports (including to NY branch) for office accounting matters;
Assist in creating client presentations and manage printing and binding as required;
Manage the payment and associated approvals for the bills to be paid by the Representative Office;
Act as local point-of-contact to various NY department for various administrative matters;
Work directly with all internal team members / account teams and clients as needed.